How to Choose the Best Printer for your Office?

The market is flooded with the printers of different companies. So, the question arises of how to choose the best printer? Well, don’t worry, we will tell you how you can do that. 

Since schooling or working from home has increased in recent times, especially due to the COVID-19 pandemic, the demand for an office or home printer has immensely surged. However, if you want to put your printer in another room entirely and/or will be sharing it with others, a wireless version would probably be best.

You could be a businessman who finds it easy to type on a keyboard to make notes and print them instead of using a pen or pencil. Or maybe you are a parent who requires a printer to print out homework such as worksheets for your school-going children. But knowing how to choose a printer isn’t always easy, given the sheer number of options on the market.

Regardless of what the requirement is, if you are looking to get your hands on a printer, you have stepped into the right store. Here, in this concise guide, you will go through some of the choices that you will face along with the features that you should consider while buying a printer.

So let’s get started.

Types of Printers

1. Inkjet Printers

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These types of printers are compact and lightweight that spray countless tiny ink droplets straight towards the surface of papers. Inkjet printers are perfect for printing on a huge variety of sizes and types of paper including labels, scrapbooking paper, business envelopes, etc. You will find two variants of all-in-one inkjet printers which are:

  •  4-in-1 that additionally allows you to fax
  • 3-in-1 that you can use to scan, print, and copy documents
Pros Cons
  • Inkjet printers do a much better task of blending smooth shades
  • Pricey
  • Almost no warm-up time is needed before printing
  • Some inkjet printers will make fuzzy, gray text if printing on plain office paper
  • Inkjet printers are lighter, smaller, and easier to maintain
  • Its Ink cartridges need frequent cleaning


2. Laser Printers

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Laser printers are designed to print at a cheap cost per page and large volumes in no time. These workhorses work similarly to copy machines, which take help from toner (powder) and static electricity instead of transferring text and images onto the paper. If you only have to print text documents, you may go for a laser printer model that prints only in black color, which will ultimately save you a lot of money.

Pros Cons
  • Fast printing
  • Take some time to warm up
  • Laser printers produce perfect sharp black text
  • Toner leaks are possible
  • Cheap prints per page
  • Heavy and bulky printers


3. Supertank Printers

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Supertank printers are a newer inkjet product in the market. It uses high-capacity cartridges that save you from constantly changing cartridges and hence, saves you a lot of time. There are some models available out there that can print for up to two years without the requirement of additional ink while some options use low-cost refillable ink bottles.

Pros Cons
  • A lot of printing between refills
  • Needs frequent printing or the ink dries out
  • Lower ink costs
  • Expensive printers
  • It creates less mess
  • Bulky and heavy printers


4. Instant Photo Printers and Photo Printers

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These printers are best for printing HD-quality pictures. These bad boys can quickly print photos that save you a trip to a professional printing service or picture printing stores. Photo printers allow you to connect memory cards or a USB so that you can print the photos that you want. You can also print directly from your camera through a wireless or wired connection. The sizes of the prints that are allowed may vary from model to model. You can perform some basic editing tasks such as cropping, setting brightness, etc.

Pros Cons
  • Cheap printers
  • Ink cost is more
  • Excellent picture print quality
  • They have a low duty cycle
  • These printers are versatile
  • Usually, they have a low printing speed


How to Choose the Best Printer?

For the Student

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Students should opt for an inkjet printer as it can let them print their thesis, assignments, or home exam papers. These printers have the ability to crank out pages of fully detailed images and crisp texts. All-in-one printers can work as fax machines, copiers, and scanners. They also have a mobile printing feature that lets you print directly from your electronic device such as a tablet, smartphone, etc.

For Home

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An all-in-one wireless inkjet printer has features for every member of the family. It is a convenient way to connect to various devices in a single unit that saves up space for you. The 3-in-1 printer and 4-in-1 printer are suitable for home usage as well. The 3-in-1 printer has the capability to scan documents for office workers, print school papers for students, and copy recipes from cookbooks for home chefs. The 4-in-1 printer additionally allows you to fax. The supertank printer is also best for home if you have to save yourself from continuous cartridge changes.

For a Home Office or Small Business

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A laser printer is ideal for meeting small business or home office needs as it is a reliable and fast printing option. These printers have a huge range of features that are perfect for your wants. It is manufactured to take care of high-volume printing requirements at a low cost per page. You may go for black-only printers if you are only looking to print text documents. If you have to print both sides of the paper, go for a duplex printer while if you need to copy, scan and fax, opt for an all-in-one model. For printing more pages and doing fewer cartridge changes, go for supertank printers. If you want to print bulk pages at a low cost per page, go for an inkjet printer.

For the Photographer

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If you are a professional photographer, opt for inkjet printers as they are perfect for printing photos due to their clear printing which gives you crystal clear, highly detailed pictures on glossy papers. consider a portable photo printer as it is a convenient, on-the-go printing option.

Features to Consider

Voice Compatibility

A compatible printer that has a voice assistant can let you enjoy the feature of voice-activated printing so that you can easily print anything such as recipes, shopping lists, calendars, assignments, and more by your voice command.

Cartridge-Free Ink

An affordable, convenient, and simple way to refill compatible inkjet printers is to use replacement ink bottles. These types of printers equip the high-capacity bottles to replenish ink when it is finished. It is best for those who want to get rid of the hectic task of continuously refilling the cartridges.

All-in-One Functionality

An all-in-one printer is a compact device that you can handle all your copying, printing, and scanning. Some models also come with the ability to fax with ease.


If you want to perform quick printing at bulk, look for a printer that has the ability to perform duplex printing, the feature that lets you print on the front and backside of the paper. These printers use a reversing automatic paper feeder, which lets you do duplex scanning and then prints both sides of the pages without giving you the headache of turning the paper over and refeeding it. 

Toner and Ink 

Three ink colors are needed for color printing by the color printers. These colors are: CMY or yellow, cyan, and magenta. Most of the time, these machines use individual black ink cartridges and ink tanks or tricolor ink cartridges for monochrome printing. Some also produce high-contrast pictures by adding black to make a four-color model, CMYK.

While choosing a printer, you also have to think about the replacement costs and how much the average cost of printing you will need to pay. If it’s a color printer, does it use separate cartridges? You will be required to change the complete cartridge when just a single color of ink is finished if the printer uses only tricolor ink cartridges. Whereas, this is usually not a big problem for those who are thinking of using the printer mainly for white and black printouts.

Supertank printers that are available nowadays come with refillable ink reservoirs or extra-large cartridges, so you are able to print a lot of pages with fewer cartridge changes or leave cartridges completely on a few options that use economical refillable plastic ink bottles.


  • How do I choose the best printer for home use?

We have provided you with the guide that will help you choose the best printer for home use. Go through the guide and then decide on a printer that matches your wants.

  • What should I look for when buying a new printer?

We have mentioned some of the features that you should look for when buying a new printer.

  • How Do You Plan to Use Your Printer?

Home Office Printing If you’re buying a printer for your home office, begin by considering the functions you’ll utilize most often.


Choosing the best printer can be hard, especially with so many models present in the stores, all pretending to be the best. To decide which printer is the best, we have given you a professional guide that you can go through and then decide on a printer. Different types of printers are there for different purposes. So, keep your demands in mind and then choose a printer that fulfills them.

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